The Accounts Payable System operates on an Accrual Basis. The system requires that Invoices, or Purchases, be entered, balanced,
and merged into the Open Invoices File before Payment is made. Flexibility is a must in this type of system and aces has it providing the capability of demand checks allowing for
instant processing of invoice entry and check writing at one time.
The system uses a Vendor Master File, which contains the recurring Vendors that the business uses. Flexibility exists to record invoices and write checks for
One Time Vendors. In such instances, the Vendor Address information is entered along with normal invoice information.
The system provides flexibility and control for Cash Disbursements. Invoices may be paid by Discount Date, by Due Date, in Partial Payments, or put on
indefinite Hold. Separate Check Registers are produced for Manual Checks.
The system integrates with the ACES General Ledger System for Windows. When integrated, invoices are entered by
accounting month, and may be entered and paid regardless of the current general ledger reporting period.